Tender HubThe problem: the notice found three days before it closed

Bids run like projects, not like panics.

TalentCore finds the public tenders that fit, scores them, and keeps every bid on one board with its checklist, documents and deadline. Your team decides which to chase, and says why.

Talk to us See how it works

6 stagesIncoming, Reviewing, In Progress, Submitted, Awaiting Decision, Outcome.
0 to 100%The fit score on every notice.
9 stepsThe standard checklist on a tender you create.
One LIVE versionOnly one copy of a document is current at a time.

Tender Hub pipeline

ListNew Tender

Active Tenders15across 3 branches

Due This Week2next: Friday noon

Win Rate38%last 12 months

Pipeline Value£2.4mopen bids

Incoming3

Agency labourSample University

Fit 84%

Peak pickersTest Wholesale

Emailed in

Cleaning coverSample Retail

Fit 72%

Reviewing3

Catering tempsExample Housing

Go or no-go

Reception PSLSample Retail

Due 18 Dec

Security PSLDemo Logistics

Due 22 Dec

In Progress3

Grounds staffNorthtown Council

Due 27 Nov

Production staffExample Foods

Due 4 Dec

Admin tempsSample University

Due 11 Dec

Submitted3

Driver supplyNorthtown Council

Submitted

Care supportExample Housing

Sent 6 Nov

Canteen coverTest Wholesale

Sent 3 Nov

Awaiting Decision3

Industrial PSLExample Packaging

Due in Dec

Kitchen staffExample Foods

Due in Jan

Porters PSLExample Housing

Due in Jan

Outcome3

Night coverDemo Logistics

Won

Site securityTest Wholesale

Lost

Yard marshalsDemo Logistics

No-go

Screens are drawn from the real product with made-up data.

What it doesThe problem: four copies of the response, none marked current

From public notice to signed outcome.

The software watches the notices, holds the documents and counts down the dates. People choose what to bid for and write the answer.

1FindScored for fit
2DecideGo or no-go
3PlanNamed checklist
4WriteOne live version
5CheckMira looks it over

Step 1

Tender Intelligence: opportunities come to you

TalentCore reads the UK government's Find a Tender notices and keeps the ones about supplying staff. Each is scored against your keywords, classification codes, regions and value bands, and the people who work on tenders are told about the high scorers. Any notice goes into the pipeline in one step.

Notices are fetched on a schedule, or when you press Sync.
Each notice scored from 0 to 100%, with the reasons shown.
You decide what is imported. Nothing joins the board by itself.

84%
Agency labourSample University · £1.2m · closes 2 Dec
ImportIn the pipeline
61%
Catering tempsExample Housing · £400k · closes 9 Dec
Medium
32%
Clinical staffingOutside your regions
Low

Keyword matchof 30
CPV classificationof 25
Geographyof 20
Value bandof 15
Deadlineof 10

Step 2

Go or no-go, kept with the reason

Every tender carries a decision: Pending, Go or No-Go, with a box for the reason. Both stay on the tender for as long as it exists. Less time goes on bids that were never winnable, and next year you can see what you chose, why, and how it turned out.

Starts as Pending until a person decides.
A bid that is under way with no decision made is pointed out when you run the analysis.

Catering temps Decision pendingGo

Example Housing · closes 9 Dec · Reviewing

Go / No-GoPendingGo

Go/No-Go ReasonWe already supply two of their sites. Margin works at the stated volumes.

Save tenderSaved. The decision and the reason stay on the tender.

Step 3

A checklist with names on it

A tender you create starts with nine standard steps, from the first scoping discussion to submission confirmed. Add your own, put one or more people on each task, set a due date, and change either as the bid moves. A bar shows how much is done.

Several people per task, each told when they are added.
Overdue tasks show their date in red.
One tick, shared: done by anyone is done for everyone.

Checklist Driver supply

6 of 9

Initial scoping discussionJM
Go/No-Go decision madeJM
Team assignedJM
Requirements documentedSPPR
Commercials completedAL
Response draftedSPPR
Internal review completedDue Mon 9 NovJMAL
Final sign-offDue Thu 12 NovJM
Submission confirmedDue Fri 13 NovSP

Step 4

One live version, written together

Documents are stored against the tender by category, with version history. One version is marked LIVE, so everybody knows which copy is current. Live documents can sync to SharePoint, where two people can write their sections at the same time in Word online.

Five categories: Tender Docs, Our Response, Supporting, Contracts, Correspondence.
Only one live version at a time.
Share by edit link or email.

Documents Our Response

W
Response, version 4Uploaded by Priya R., today 11:02
LIVE
W
Response, version 3Uploaded by Sam P., Mon 9 Nov
LIVEHistory
W
Response, version 2Uploaded by Sam P., Thu 5 Nov
History

SPPRSam P. and Priya R. are editing the live version in Word online

Step 5

Mira checks the bid, not just the date

Ask Mira to look over a bid. It reads the tender's record: the deadline, the stage, the decision, the team, every task and who has done what, the list of documents filed and the recent discussion. It comes back with gaps, risks and suggestions. It is a second pair of eyes under deadline pressure, not the author of your bid.

Runs when a person asks for it, never by itself.
Works from the bid's record. It does not open the documents themselves.
Each finding is marked critical, warning or info.

What Mira does, and what it leaves to you

Analysis Driver supply

Analyse with Mira

Risk
Deadline in 2 days, 6 of 9 tasks doneInternal review is overdue and still open.
Gap
Nothing filed under SupportingFour documents so far, all Tender Docs or Our Response.
Gap
Submission method not setOnline, email or post. Decide before the last day.
Suggestion
Weekend cover is unansweredRaised in the discussion on Monday. Nobody has replied.

Made from this tender's tasks, team, document list and discussion.

What else it does

Around the bid.

The team and the inboxDiscussion and the tenders mailbox
Frameworks and supplier listsCounted down to expiry
Competitors and the portal loginOn the client, and on the tender
Deadline dayBefore and after

The team, the talk and the inbox, on the bid

Give the tender a lead and a team. Each person is told when they join the team, when a task is theirs and when somebody comments. Discussion happens on the tender, beside a timeline of what was done. Mail arriving at your tenders address is pulled in through Microsoft 365 and can be linked to the bid it belongs to.

A team member can open the tender even from another branch, and nothing else at that branch.
Contribution is shown per person.

Tender Inbox

NNorthtown Council08:15To: tenders@example.com

Clarification answers, lots 1 to 3

2 attachments

Assigned to Driver supply

Discussion

JMSPPR

TimelineEmail linked: clarification answers
Sam P.Lot 2 now needs weekend cover. I will redo the numbers.
Jo M.Agreed. Review moved to Thursday.

Frameworks and supplier lists

Track every supplier list and framework you are on: reference, type, status, awarded and expiry dates, tier, compliance requirements and contacts, with a colour-coded countdown to expiry.

Types: PSL, Framework, DPS.
Renewal warnings from 90 days out.

PSLs and frameworks

Agreement	Type	Tier	Expires in
Example Foods supplier list	PSL	1	412 days
Northtown Council temps	Framework	2	74 days
Sample University staffing	DPS	Open	230 days

Reference: NC-TEMPS-24
Status: Active
Awarded: 25 Jan 2024
Expires: 24 Jan 2027
Compliance: Insurance, audit each year
Contact: Procurement team

Competitors, and the portal login

Log who else supplies each client, with their strengths, weaknesses and your plan to win the work. The buyer portal's address, username and password can be kept on the tender, with the password hidden until someone asks to see it, so nobody is blocked on deadline day.

Competitors show on the client record.

Competitors

Agency AAt Demo Logistics · drivers · contract ends March

Strengths: On site for three years
Weaknesses: They struggle on nights

Displacement plan. Offer a night-shift trial before renewal.

Portal login

Portal URLexample.com/bids

Username / Emailtenders@example.com

PasswordShow

Before

Deadline day, and nobody has the login

Found the notice three days before it closed
Four copies of the response, none marked current
Nobody wrote down why you bid, or why you lost

With TalentCore

One board, one checklist, one live version

Notices arrive scored. You import the good ones.
Every task has people and a date.
The decision to bid is kept on the tender, with the reason.

New tender scored 84% fitAgency labour, Sample University. Closes in 21 days.

For business leaders No framework lapses unnoticed, and nothing rests on one person's login.

Why it matters

The system keeps the dates. People make the case.

For recruiters and for leaders

For recruiters

You know which parts are yours, and by when.

Opportunities come to you, already scored.
No more asking which draft is the latest.
The correspondence is with the bid, not in someone's inbox.

TalentCore for recruiters

For business leaders

One view of workload, deadlines and value.

Public tenders that fit are scored and waiting, not left to whoever remembers to look.
Bid discipline you can look back on: what you chased, why, and how it ended.
No framework lapses unnoticed, and nothing rests on one person's login.

TalentCore for business leaders

The specifics

The detail, exactly.

8 facts

Each line is how the product behaves today.

6stages: Incoming, Reviewing, In Progress, Submitted, Awaiting Decision, Outcome.
4figures: Active tenders, due this week, win rate and pipeline value.
5factors: Keywords, classification, geography, value and deadline make up the score.
0 to 100%: The fit score on every notice.
9steps: The standard checklist on a tender you create.
5categories: For documents, each with version history.
90days: Renewal warnings start this far before a framework expires.
One LIVE version: Only one copy of a document is current at a time.

How it connects

A won tender becomes real work.

6 links

Tell us about the last bid that went to the wire.

Email us and you will hear back from a person who knows recruitment. We will show you how that fortnight would have looked on one board.

Talk to us info@talentcorecrm.com