Shift fillThe problem: one empty shift and a list of names to ring

Fill a shift without eleven phone calls.

Mira ranks the people who fit. They answer on their phone. TalentCore checks they are still allowed to work, then books the first eligible yes.

Talk to us See how it works

Tiers of 3The best matched get first refusal.
One tapYes or No, from a personal link.
Checked at yesAgainst the day of the shift.

Offers Thu 06:00, Depot 2 · 1 place

Needs coverFilled

Counterbalance at Example Foods
Thu 12 Nov, 06:00 to 14:00

Tier 1 · sent 05:12

KD
Kay D.Score 92 · by text
AskedAccepted
RK
Raj K.Score 88 · by WhatsApp
AskedShift gone
LB
Lou B.Score 85 · by text
AskedDeclined

Booked 05:14. Right to work checked for Thursday.

Tier 2 · queued, nothing sent

TF
Tia F.Score 81
OS
Omar S.Score 76
EH
Eve H.Score 74

Example Recruitment

Hi Kay, We have a shift for you. Can you do it?

When: Thu 12 Nov, 06:00 to 14:00
Role: Counterbalance
Where: Depot 2

Yes, I can do itNo, not this time

You are booked on. See you there.

Sent by Example Recruitment

Screens are drawn from the real product with made-up data.

How a shift gets filledThe problem: whoever answers first gets the shift

From empty shift to confirmed worker.

Four steps, and a person is in charge of the two decisions that matter: who gets asked, and when to widen the net.

1RankA shortlist in one click
2AskAnswered on a phone
3CheckChecked again at yes
4RecordA trail for every offer

Step 1

A ranked shortlist in one click

Press Fill on any unfilled booking. Mira finds the workers who fit the job and ranks them on match, reliability, compliance and distance. You tick who you want. You decide who is asked.

40%Match30%Reliability20%Compliance10%Distance

Workers under 80% compliant are left off the list.
Someone with no track record shows as Not rated, never as unreliable.

Step 2

Offers answered on a phone

Each chosen worker gets a personal link by text, by WhatsApp where that is set up, or by email if they have no mobile. The page shows the shift and two buttons. Yes books them on.

A one-time link, valid for 24 hours.
If a WhatsApp message cannot be delivered, it falls back to a text.
When the shift is full, everyone else with a link is told it has gone.

Example Recruitment

Today 05:12

Hi Kay, shift tomorrow 06:00 to 14:00, counterbalance, Depot 2. Can you do it? Answer here: example.com/s/7Kq2

You are booked on for Thu 06:00 at Depot 2. See you there.

1. The text

Example Recruitment

Hi Kay, We have a shift for you. Can you do it?

When: Thu 12 Nov, 06:00 to 14:00
Role: Counterbalance
Where: Depot 2

Yes, I can do it No, not this time

2. The answer

Step 3

Checked again at the moment of yes

A yes only counts if the worker is still allowed to do the shift. TalentCore checks there and then, against the day of the shift and not merely today. If a check fails, the worker is told why in plain words and the offer stays open for everyone else.

Right to work is checked for the day the shift happens.
Two people saying yes at once cannot over-fill a shift.

The same gate, everywhere

YES Kay D. tapped Yes Thu 06:00, Depot 2

Shift still open, place not taken
Worker is active
Right to work valid on Thursday
Not already booked that day
Rest rules met, where the job is driving

Booked. Kay is told straight away.

YES Dev C. tapped Yes Fri 06:00, Depot 2

Shift still open, place not taken
Worker is active
Right to work runs out on Thursday

Not booked. Dev is told why, and the offer stays open for the others.

Step 4

An audit trail for every offer

Every offer is recorded on the booking: who was asked, in which tier, when, by which route, and what came back. A worker who tried to take a shift and could not no longer looks the same as one who ignored you.

The answer lands back on the same booking.
Every offer is a logged message on the worker's record.

Mail Hub, Broadcast and SMS

Worker	Tier	Sent	Route	Outcome
Kay D.	1	05:12	Text	Accepted
Raj K.	1	05:12	WhatsApp	Missed: already taken
Lou B.	1	05:12	Text	Declined
Dev C.	2	05:28	Text	Tried, refused
Abi J.	2	05:28	Email	No answer

Dev C. Refused at acceptance: right to work runs out before the shift date.

What else it does

And when it does not go to plan.

Nobody takes itRanked tiers, released by a person
Somebody does not turn upA no-show frees the place
The 5am ring-roundBefore and after

Ranked tiers, not a free-for-all

Offers go out in ranked groups of three, so the work goes to the right people first and not to whoever happened to be holding their phone. If nobody in the first three takes it, you release the next three.

The first tier gets a 15-minute head start.
The next tier is released by a person, on purpose.

Offers Thu 06:00, Depot 2 · 1 place

Tier 1 · sent 05:12 by text

KD
Kay D.Score 92
Asked
RK
Raj K.Score 88
Asked
LB
Lou B.Score 85
AskedDeclined

Tier 2 · queued, nothing sentreleased by Jo at 05:28

TF
Tia F.Score 81
QueuedAsked
OS
Omar S.Score 76
QueuedAsked
EH
Eve H.Score 74
QueuedAsked

Head start: next tier from 05:27Head start over. Still one place open.

Release next 3 at 05:27Release next 3

A no-show frees the place

Mark a worker as a no-show and their place on the booking is released straight away. The shift shows as needing cover and can be offered out again. No-shows and cancellations never count as a filled place.

How bookings work

Thu 06:00, Depot 2 Picker, days

3 of 3 filled2 of 3 filled

AT
Ana T.Picker, days
Confirmed
PS
Pat S.Picker, days
Confirmed
NW
Nia W.Did not arrive
Mark no-showNo-show

Place released. This shift needs cover.

Fill with MiraOffered to 3 workers at 06:04

Before

5am, one no-show, a list of names

Scroll the worker list for who might be free
Type the same text again and again
Find out at the gate that a document ran out last week

With TalentCore

One shortlist, three offers, one yes

Mira ranks who fits. You choose who is asked.
Each worker answers on their own phone.
Every yes is checked before it becomes a booking.

Kay D. accepted Thu 06:00, Depot 2Booked on at 05:14. Two others told it has gone.

Why it matters

The system rings round. You still choose.

For recruiters and for leaders

For recruiters

Half an hour of scrolling and typing, gone.

No phone tag. The booking fills while you get on with something else.
The work goes to the right people first, in an order you can see.
You do not find out on the morning that someone's documents lapsed last week.

TalentCore for recruiters

For business leaders

Fair, fast and defensible.

Faster fills at unsociable hours without adding headcount.
Shifts offered on merit and fit, by a method you can explain if anyone asks.
Nobody walks onto a client site non-compliant because they were quickest to reply.

TalentCore for business leaders

The specifics

The rules, exactly.

8 rules

Nothing here is a slogan. Each line is how the product behaves today.

40 / 30 / 20 / 10: Ranking weights: match, reliability, compliance, distance.
80%: Workers below this compliance score are not shortlisted.
3: Workers in each tier. The best matched are asked first.
15minutes: Head start before the next tier can be released, by a person.
24hours: How long a worker's personal, one-time link stays valid.
Text, WhatsApp or email: WhatsApp falls back to a text if it cannot be delivered. No mobile means email.
The shift date, not today: Right to work is checked for the day the shift happens.
One place, one worker: Two people saying yes at once cannot over-fill a shift.

How it connects

One part of one desk.

6 links

Tell us about your last no-show.

Write to us and a person who knows recruitment will write back. We will show you how that morning would have gone.

Talk to us info@talentcorecrm.com