Onboarding and video checksThe problem: a new starter who cannot get to the office

Face to face, from anywhere, with the evidence sealed.

Video call a new starter from their record, with nothing to install at either end. TalentCore keeps the snapshots and the transcript, then seals them. You do the looking and the deciding.

Talk to us See how it works

In the browserNo app, no meeting licence.
6 call typesFrom ID checks to inductions.
SealedHashed when the call ends.

ID Verification · 02:1402:3103:05Call ended 03:42

Nia W.

SYou

Capture FaceCapture IDEnd call

Live Transcript

You Hi Nia. Can you see and hear me?

Nia Yes. I am on my phone, on my break.

You Now hold your ID up to the camera.

Snapshots

Face 02:31

ID 03:05

Evidence sealedSHA-256 9f2c 41d8 … a41e · Audit bundle readyDownload ZIP

Screens are drawn from the real product with made-up data.

What it doesThe problem: nobody is sure who is still waiting on what

From "yes" to ready to work.

Four steps. The system collects, chases and keeps the proof. A person looks the new starter in the eye and decides they are who they say they are.

1RegisterFinished on their phone
2TrackWho is waiting on what
3CallA video call, by link
4SealProof the check happened

Step 1

Registration they finish on their phone

A branded form collects personal details, work history and skills, and takes an e-signature on the forms you need signed. Gaps in work history are asked about, and a reference request is drafted for each employer they list. Questions appear only when they are relevant, and administrators switch fields on and off without code.

Each branch has its own QR code, so you know which branch sourced them.
An applicant you invite sees the form already filled in with what you know.

Registration link

Northtown branchOpens the form tagged to this branch

Example Recruitment

Register with us

NameNia W.

Do you drive for work?Yes

Licence categoriesB, CAsked because you said yes

Sign hereNia W

Registered. We will be in touch.

Step 2

A board of who is still waiting on what

Every new starter sits on the onboarding pipeline until they are ready to work. Drag a card on yourself, or press Auto-check and TalentCore moves everyone as far forward as their record allows. Each stage shows how many people are stuck there, branch by branch, so you know who to chase today.

Six stages, from Registered to Ready to Work.
Ready to Work means bank details, right to work and compliance are all done.

What compliance complete means

Onboarding registration to ready to work

NorthtownAuto-check

7Registered
5Documents
3Bank Details
43Right to Work Verified
2Compliance Complete
1112Ready to Work

NW
Nia W.Waiting on: right to work checkRight to work verified on a video callEverything done
In progressReady to Work
DK
Dom K.Waiting on: bank details
In progress
IN
Idris N.Waiting on: documents, 4 days
Chase

Step 3

A video call in the time it takes to send a link

Start a call from a worker's or an applicant's record. TalentCore runs the call itself, in a private room. Choose the type of call, now or later, then send their link by SMS, WhatsApp or email. You see the whole message first.

Nothing is sent until you press Send.
No separate meeting app and no meeting licence.

Step 4

Proof that the check happened

While you talk, TalentCore takes the snapshots you ask for. In browsers with speech recognition built in, it also writes a live transcript of what each side says. When the call ends the evidence is hashed, so any later tampering would show. The audit bundle downloads as one file: the details, the transcript, the snapshots and the hash.

Snapshots are stored away from the public web and shown only to signed-in staff.

Right to work and vetting

Audit bundle ID Verification, 11 Nov 2026

Download ZIP

Call detailsWho, when, how long, what type
TranscriptWritten as each side speaks
SnapshotsFace 02:31, ID 03:05
Evidence hashSHA-256 9f2c 41d8 … a41e

Sealed

What else it does

The check stays with the person

A check made on an applicant stays with them when they become a worker.

Works for applicants as well as workers.
One record, with the calls and the evidence attached.

How an applicant becomes a worker

Nia W. ApplicantWorker

Warehouse operative · NorthtownW-01312 · Warehouse operative · Northtown

Video callsVideo Checks

Date	Type	Outcome	Duration	Evidence	Conducted By
16/11/2026	Induction	Pending	–	–	Sam P.
11/11/2026	ID Verification	Passed	4 min	2 snapshots, transcript	Sam P.
04/11/2026	Interview	Passed	18 min	Transcript	Sam P.

ApplicantWorker W-01312The check moved with her

Your own new starters get a tour too

A full-screen tour walks a new member of staff through TalentCore in the real order of the job: applicants, workers, clients and sites, bookings, the plan, compliance, communication, back office, reporting and settings. Progress is saved, so they can stop and come back.

13 steps, with progress tracking.
Useful on day one, without a classroom session.

Settings, branding and help

Step 567 of 13

Clients & Sites

Who you supply, where, and what each site needs from a worker.

Bookings & Assignments

The week's work. Who is going where, and what still needs cover.

The Plan

The whole week on one board, pulled from your bookings.

Progress savedNext

Why it matters

The system keeps the proof. You make the judgement.

For recruiters and for leaders

For recruiters

Check someone who cannot get to the office, today.

People register themselves, properly, before they arrive.
You know who to chase today, and for what.
Proof that the check happened, without writing it up.

TalentCore for recruiters

For compliance and business leaders

Evidence you can hand to an auditor.

Tamper-evident proof for audits, stored away from the public web.
No extra meeting licences and no separate meeting app to roll out.
See how long it takes to turn an applicant into someone you can place.

TalentCore for compliance and finance

The specifics

How the call is sealed and sent.

8 rules

Each line is how the product behaves today.

6stages: Registered, Documents, Bank Details, Right to Work Verified, Compliance Complete, Ready to Work.
6call types: ID verification, right to work, welfare check, interview, induction, other.
SHA-256: The hash that seals the evidence when a call ends.
13steps: In the guided tour for new staff, with progress saved.
Nothing to install: The call runs in the browser at both ends. The live transcript uses the browser's own speech recognition, where it has it.
SMS, WhatsApp or email: How the link is sent, after you have read the message.
One ZIP file: Details, transcript, snapshots and the hash, in a single audit bundle.
A QR code per branch: Opens the registration form tagged to that branch.

How it connects

The step between an applicant and a first shift.

6 links

Tell us how long it takes to get a new starter ready to work.

A person who knows recruitment reads every message and replies. We will walk you through the same journey in TalentCore.

Talk to us info@talentcorecrm.com