Compliance HubThe problem: nobody knows who is cleared until it goes wrong

Who is clear to work, and exactly what is missing.

TalentCore scores every worker from the documents on file, counts what is about to run out and lists what each person still needs. Mira explains the alert and drafts the chase. A person decides what is sent.

Talk to us See how it works

9 tabsThe hub opens on an overview and splits into nine tabs.
30 daysThe expiring window counted on the headline card.
43 itemsClient due diligence items ready written.
8 sectionsIn a worker compliance pack, in a fixed order.

Compliance Hub 212 active workers

Avg Compliance Score94%212 active workers

Fully Compliant187of 212 scored

Items Expiring (30 days)72 already expired

Open Renewal Requests35 reminders sent

7Expiring (30d)2Expired1RTW Failed3RTW Not Verified4Unsigned Forms4AWR Approaching

OverviewWorker ScoresSkill Gaps 4ExpiringRenewalsClient ComplianceRegulatoryStronger TogetherGLAA Audit

94%average score

Work the list from the bottom

Lena B.58%Right to work expired
Dev C.75%Licence expired 6 Nov
Mo O.88%Contract not signed
Ana T.100%Clear to work

Mira explains: Lena B. cannot be assignedHer right to work ran out on Monday. You asked, so a chase message is drafted for you to send.

Screens are drawn from the real product with made-up data.

What it does, for workersThe problem: an expired document is found at the gate

A score built from documents, not opinion.

The hub opens on an overview and splits into nine tabs. Every row links straight to the record that needs fixing, and the lists follow the branches you have access to.

1ScorePer worker
2GapsBy skill
3ChaseBy expiry date
4ExplainOn a button
5ConfirmFrom a photo

Step 1

A score worked out from what each worker needs

The score combines requirements that apply to everybody, such as right to work and a signed contract, with requirements that depend on the skills the worker holds. Anything under 100% lists exactly what is missing, by name.

Sort by score and work the list from the bottom.
If the system cannot complete the check it says so. It never invents a pass.
One comparable number per worker and per branch.

Dev C. 1 item missing

W-01187 · Counterbalance

75%

Needed by everybody

Right to workChecked, no expiry
Signed contractSigned 2 March

Needed because he holds Counterbalance

Manual handling certificateIn date to June 2027
Counterbalance licenceExpired Friday 6 November

Missing: Counterbalance licence. Three of four requirements met.

Step 2

A skill without its certificate is flagged

You decide which certificates each skill requires. TalentCore then checks every worker who holds that skill and lists the gaps on the Skill Gaps tab, with a live count on the tab itself.

You do not send a forklift driver to site on a licence that ran out last month.
The risk of placing an unqualified worker is caught by the system, not by luck.

How skills and training are recorded

OverviewWorker ScoresSkill Gaps 4ExpiringRenewals

Worker	Skill	Missing Certificate
Dev C.	Counterbalance	Counterbalance licence
Omar S.	Class 2 driver	Driver CPC card
Eve H.	Food production	Food hygiene level 2
Ben A.	Counterbalance	Manual handling

Your rule: Counterbalance requires a counterbalance licence and manual handling.

Step 3

Everything running out, in date order

The Expiring tab lists documents by worker with the expiry date and days left, and a separate list of what has already expired. Select several and chase them together, by text, by email or both. Each chase raises a renewal request, and that is tracked until someone marks it complete.

A 30-day window on the headline card.
Each renewal shows its stage, who raised it, when, and how many reminders have gone.
A record that the business asked, reminded and followed up.

3 selectedMessageSMSEmailChase

Worker	Document	Expires	Days Left
Mo O.	Driver CPC card	Fri 13 Nov	2
Tia F.	Food hygiene level 2	Wed 18 Nov	7
Dom K.	Driving licence	Mon 23 Nov	12
Nia W.	Right to work	Tue 8 Dec	27

Worker	Document Type	Status	Requested By	Created	Reminders
Mo O.	Driver CPC card	PendingSent	Sam P.	Wed 11 Nov	0
Lena B.	Right to work	Reminded	Priya R.	Mon 2 Nov	2
Dev C.	Counterbalance licence	Reminded	Sam P.	Mon 26 Oct	1

Pending, sent, reminded. When the new document is in, a person marks the request complete and it leaves the list.

Step 4

Mira explains the alert and drafts the chase

Each row on the Expiring and Expired lists has an explain button. Mira says what the document is, what the worker cannot do without it and what to do first, then writes a chase message. You send it by text or email in one click, and every send is logged.

The AI runs when you press the button, never automatically.
Nothing goes to the worker until you send it.
New starters handle compliance properly from week one.

Everything Mira can do

Step 5

A certificate, read from a phone photo

Photograph a certificate or upload a PDF. TalentCore's AI reads a photo for the certificate's type, holder, issue date and expiry, and reads an uploaded PDF for its expiry date. The result is shown for you to confirm before anything is saved.

Workers send a phone photo. You check and confirm, not retype.
Less keying means fewer wrong expiry dates.

Certificate typeCounterbalance licenceRead from the photo

HolderKay D.Read from the photo

Issue date14 March 2025Read from the photo

Expiry14 March 2028Read from the photo

EditConfirm and save

What it does, for clients and audits

The problem: the audit is next week

Due diligence on the client, scored the same way

Each client is tracked against a checklist covering insurance, contracts, health and safety, credit and legal items such as a modern slavery statement and a data processing agreement. Documents are uploaded against each item with expiry dates, and the client gets a score.

43 due diligence items ready written.
A per-client score with valid, missing and expiring counts.
The site risk assessment and signed terms are in place before the first worker arrives.

RenewalsClient ComplianceRegulatoryStronger Together

Client	Score	Valid	Missing	Expiring
Example Foods	95%	41	1	1
Sample Retail	88%	38	3	2
Demo Logistics	67%	29	12	2
Example Packaging	100%	43	0	0
Example Bakery	91%	39	3	1
Sample Haulage	79%	34	6	3

Demo Logistics is missing:Employers' liability insuranceSigned terms of businessSite risk assessmentModern slavery statementand 8 more

An audit view with the evidence an inspector asks for

The GLAA Audit tab puts the figures an inspector asks for on one screen: active workers, how many have no expired documents, right to work in date and expired, worker links unresolved and reviewed, and temporary NI numbers. It counts the right to work video checks recorded in the last 12 months, and it prints as one pack.

When an auditor is due you open one tab and press print. You do not build a folder.
The audit figures cover the whole organisation, every branch.
Licence and labour-provider audits are prepared for all year, not in the week before.

Client ComplianceRegulatoryStronger TogetherGLAA Audit

GLAA and audit pack Whole organisation

Active workers212

No expired documents210

RTW in date209

RTW expired2

Unresolved links1

Links reviewed6

Temporary NI numbers3

RTW video checks38

Video checks are counted over the last 12 months. Every figure covers the whole organisation, all branches.

Print audit packView links detail

Workers who share details they should not share

A detection sweep looks for links between workers, such as shared contact or household details, and lists them with a link type and a risk. A person looks at each one and marks it as family or investigated, with notes. It supports the checks expected under anti-exploitation schemes.

Re-scan on demand.
Each link is resolved by a person as Family (legitimate) or Investigated.
A prompt to ask a question you would never spot across hundreds of records.

Client ComplianceRegulatoryStronger TogetherGLAA Audit

Worker links 5 found

Re-scan

Worker A	Worker B	Link Type	Risk	Status
Ana T.	Dom K.	Same address	Medium	UnreviewedFamily (legitimate)
Mo O.	Eve H.	Same phone	High	UnreviewedInvestigated
Raj K.	Mei R.	Same address	Medium	Family (legitimate)
Tia F.	Nia W.	Same email	Medium	Unreviewed
Lou B.	Omar S.	Same address	Medium	Investigated

A person decides what each link means. The system only finds them.

Ana T. and Dom K. Partners, same household. Marked by Alex L.

Mo O. and Eve H. Investigated by Alex L. Notes kept on both records.

One worker's whole file, ready to print

One page builds a pack with a cover, right to work, compliance certificates, declarations, signed forms and documents, references, previous employment, and training and aptitude results. Print it or save it as a PDF.

8 sections in the same order every time.
If a section could not be read, the pack says so loudly. It never shows it as empty.
A client or auditor asks for a worker's file and you send it in a minute.

Worker compliance packKay D. · W-01042
Built 11 November 2026

Worker: Kay D., Counterbalance
Prepared by: Example Recruitment

1CoverThis page
2Right to workChecked, no expiry
3Compliance certificates3 in date
4DeclarationsSigned 2 March
5Signed forms and documents4 on file
6ReferencesCould not be read. Check before sending.
7Previous employment2 employers
8Training and aptitude results2 courses passed

Example RecruitmentPrint or save as PDF

A declared conviction stops activation until it is reviewed

When a worker declares an unspent conviction in screening they are flagged. They cannot be made active until a person with the review permission has acknowledged it and written a note. A new declaration flags them again, and every step is logged.

Nobody with an unreviewed conviction is made active by accident.
The review is on record.
The decision is taken off your desk and put with the right person.

Ben A. Flagged for reviewReviewedActive

Declared an unspent conviction in screening

Activate: lockedActivate

Cannot be made active. Needs a review by someone with the review permission.

Reviewed by Jo M. Acknowledged, with a note written and saved to the record.

Activated by Sam P. Review, note and activation are all on the audit log.

Audit log

09:12Unspent conviction declared in screening.
09:12Flagged for review. Activation locked.
11:40Reviewed by Jo M. Note saved.
11:52Made active by Sam P.

Who has the boots and the hi-vis

Log each item of kit with size, date, condition and cost. Record returns and see who is holding what. The list of items is managed in settings, and old items are switched off, never deleted, so past issues stay on record.

You know who still has the boots and the hi-vis before they leave an assignment.

Kit issued 3 out, 2 back

Issue item

Total Issued5

Items Out3

Items Returned2

Worker	Item	Size	Condition	Issued	Returned
Kay D.	Safety boots	6	New	2 Nov	Holding
Raj K.	Hi-vis vest	L	New	2 Nov	HoldingBack 11 Nov
Lou B.	Safety boots	9	Good	26 Oct	Holding
Lou B.	Hi-vis vest	XL	New	26 Oct	Holding
Tia F.	Safety boots	5	Good	19 Oct	Back 6 Nov

Your paperwork on clients is held as firmly as your paperwork on workers, and the evidence an inspector asks for is kept up to date all year.

Why it matters

The system keeps count. People make the calls.

For recruiters and for leaders

For recruiters

Know who cannot go out next week, and why.

You see it before you build the plan, not after a client rings.
When the screen is a wall of red, you know where to start, and Mira drafts the chase when you ask.
The chasing is logged, so you can see what has been asked for without trawling your sent items.

TalentCore for recruiters

For business leaders

The position on one screen, any day you ask.

Compliance stops being something you find out about in an audit.
Expiry is managed weeks ahead, not discovered on the day.
Evidence that the business looks for signs of labour exploitation, and records what it did about them.

TalentCore for business leaders

The specifics

What the hub checks, and how it reports.

8 rules

Each line is how the product behaves today.

9tabs: Overview, Worker Scores, Skill Gaps, Expiring, Renewals, Client Compliance, Regulatory, Stronger Together, GLAA Audit.
30days: The expiring window counted on the headline card.
43: Client due diligence items ready written, across insurance, contracts, health and safety, finance and legal.
12months: Of recorded right to work video checks, counted on the audit tab.
8: Sections in a worker compliance pack, in a fixed order.
Never an invented pass: If a check cannot be completed the hub reports that. A failed lookup is a warning, never "nothing on file".
AI on a button: Mira explains when you ask. Read values are confirmed by a person before saving.
Branch by branch: The lists follow the branches you have access to. The audit tab alone covers the whole organisation.

How it connects

The score every other screen trusts.

7 links

Tell us about your last audit.

Ask us, and the reply comes from a person who knows recruitment. We will show you what the hub would have had ready.

Talk to us info@talentcorecrm.com