Plan board and availabilityThe problem: the week is on a whiteboard and a spreadsheet

See the whole week on one board.

Who is working where, by client and by day, with the hours and head counts adding up as you go. TalentCore fills the board from your bookings. You move people until it is right.

Talk to us See how the plan works

7 daysThe week on one board, with daily totals for hours and for workers.
3 ways outCSV, PDF and print. Every export is audited.
No login to replyA worker answers from a personal link on a simple page.

Plan week commencing 9 November

CSVPDFPrintPull from Bookings

Total36

Mon 97

Tue 107

Wed 116

Thu 126

Fri 136

Sat 144

Sun 150

Hours288

Example Foods Depot 1

Skill / Shift	M	T	W	T	F	S
Picker, days	ATPS	ATPS	ATJM	ATPS	ATPS	JM
Counterbalance	RK	RK	RK	LB	RK	LB
Class 2 driver	MODC	MODC	MO	MODC	MODC	DC

Sample Retail Store support

Night shelf fill	NWEH	NWEH	NWEH	NW	EH	NW

6 available

Tia F.Picker Omar S.Class 2 Kay D.FLT Ben A.Picker Lena B.Picker Mei R.FLT

Screens are drawn from the real product with made-up data.

The plan boardThe problem: totals added up by hand, clashes found on the day

The board adds up. You decide who goes where.

The fastest way to build a full week when you already know your people. The totals, the warnings and the paperwork are done for you.

1PullFrom bookings
2DragInto the week
3CheckHoliday clashes
4SendCSV, PDF or print
5KeepEvery past week

Step 1

Start full, from the bookings you already have

One button brings the week's bookings and assignments onto the plan. The board starts full and you only adjust it. A single assignment can also be sent to the plan straight from the Bookings list.

You never rebuild in one screen what you entered in another.
Planning and booking stay in step, so the numbers agree.

How bookings work

Plan week commencing 16 November

Pull from Bookings

Example Foods Depot 2

Skill / Shift	M	T	W	T	F	S	S
Picker, days	TFBA	TFBA	TFBA	TFBA	TFBA
Counterbalance	KD	KD	KD	KD	KD	KD

16 assignments pulled from this week's bookings.

Step 2

Drag people into the week

The Plan lays out the week by client and by day. Drag a worker into a shift, or move them between clients, and the hours and head counts total up per day as you go. It has two layouts and it works on a phone.

Hours shown as decimals or hours and minutes, whichever each person prefers.
UK bank holidays are marked on the week.

Example Foods Depot 1

Skill / Shift	W	T	F
Picker, days	ATJM	AT+TF	ATPS
Counterbalance	RK	LB	RK
Workers	3	23	3
Hours	24.0	16.024.0	24.0

Available

Tia F.PickerTia F.On Thursday Ben A.Picker Omar S.Class 2

Show hours asDecimal 24.0h:mm 24:00

Step 3

A warning when someone is booked off

Drag a worker into a week where they have approved holiday and the plan warns you, with the dates. The Availability grid marks the same clash. It warns and does not block, because sometimes you do need to override. The choice is yours, made knowingly.

Where holiday is recorded

Plan week commencing 9 November

Example Foods Depot 1

Skill / Shift	M	T	W	T
Counterbalance	RKLB	RK	RK	LB
Picker, days	ATPS	ATPS	ATJM	ATPS
Class 2 driver	MODC	MODC	MO	MODC

Lou B. has approved holiday: Mon 9 Nov, Tue 10 NovNot blocked. Keep or move her, your call.

Step 4

Send or print the week in one click

The plan exports to CSV or PDF, or prints directly, using exactly what is on screen including any filters. Hand a client or a site supervisor the week's list without retyping it. Each export is written to the audit trail.

CSV, PDF and print.
What leaves the building is logged.

PlanWeek commencing
9 November 2026

Client: Example Foods, Depot 1
Filter: This client only

Worker	Skill	Days
Ana T.	Picker	Mon to Fri
Pat S.	Picker	Mon, Tue, Thu, Fri
Raj K.	Counterbalance	Mon to Wed, Fri
Lou B.	Counterbalance	Thu, Sat
Mo O.	Class 2 driver	Mon to Fri
Dee C.	Class 2 driver	Mon, Tue, Thu to Sat
Jay M.	Picker	Wed, Sat
7 workers		27 shifts

Exactly what was on screenPage 1 of 1

PDF export loggedAudit log: Jo M., plan, w/c 9 November

Step 5

Every past week, kept

Earlier weeks are archived by branch and date range, so you can look back at exactly who was planned where. Upcoming weeks can be included with a tick. When a query or a dispute comes up months later, the answer is one search away.

Answer who did we send that week in seconds.

Week commencing	Branch	Entries	Workers	Clients
2 November	Northtown	44	17	3	View
26 October	Northtown	47	18	3	View
19 October	Northtown	41	16	3	View
12 October	Northtown	43	17	2	View

AvailabilityThe problem: nobody knows who is free until they ring round

Know who is free before the client rings.

Who is free this weekOne grid, seven days
Ask many workers at onceBy text, email or both
They answer on a phoneNo login, replies counted

And when you do not know, ask a hundred people at once. TalentCore sends the question and counts the answers. You ring the ones who said yes.

Who is free on which day, in one grid

A weekly grid lists your workers against the seven days and shows who is available, unavailable or already booked. Filter by skill, search by name, or show only the people who are free. Set a single day, a block of cells, or mark someone available Monday to Friday in one click.

Filter by skill and by available or booked.
Every change is audited.

	M	T	W	T	F	S	S
Kay D.	D1	D1	Yes	D2	D1	No	No
Raj K.	Yes	Yes	D2	D2	Yes	Yes	No
Lou B.	Hol	Hol	?	?	Yes	No	No
Ben A.	Yes	No	Yes	D1	D1	Yes	?
Mei R.	D2	D2	No	Yes	Yes	No	No
Tia F. Mon-Fri	Yes	Yes	Yes	Yes	Yes	?	?

AvailableBookedNot AvailableHolidayNot set

Worker marked available Mon-Fri.

Ask many workers if they are free, in one go

Choose a date range and who to ask: everyone, a skill, a branch or a hand-picked list. TalentCore sends each of them a text, an email or both, with a personal link.

One message replaces an afternoon of ringing round.

How messages are sent and logged

Answered on a simple page, counted for you

They answer on a simple page with no login, and the replies are counted on your dashboard.

You go into a busy week knowing your real capacity.

Example Recruitment

Availability Check Select the days you're available:

Mon 16 Nov
Tue 17 Nov
Wed 18 Nov
Thu 19 Nov
Fri 20 Nov
Sat 21 Nov
Sun 22 Nov

Confirm Selected Days

Thanks, Tia. You told us you're available on: Mon 16, Tue 17, Thu 19, Fri 20.

Availability replies41/6433 available

Why it matters

The board does the adding up. You do the matching.

For recruiters and for leaders

For recruiters

See who to ring first.

The fastest way to build a full week when you know who is going where.
When a client calls with a last-minute need, you can see who is free.
You make a conscious choice, not an accidental double booking.

TalentCore for recruiters

For business leaders

Say yes to short-notice work with confidence.

One board shows the week's cover, the head count each day and the hours planned.
Capacity is visible before the week starts, not discovered during it.
A dependable record of who was planned where, when a dispute comes up months later.

TalentCore for business leaders

The specifics

What the board does, exactly.

8 facts

Each line is how the product behaves today.

7days: The week on one board, with daily totals for hours and for workers.
2: Layouts for the plan, and it works on a phone.
3: Ways out: CSV, PDF and print. Every export is audited.
4: Ways to target an availability request: all, by skill, by branch, selected workers.
Decimal or h:mm: Hours are shown the way each person prefers.
Text, email or both: How an availability request reaches a worker.
No login to reply: A worker answers from a personal link on a simple page.
Monday to Friday, one click: Mark a worker available for the working week in one go.

How it connects

The same week, from every side.

6 links

Tell us how you plan next week.

Drop us a note. A person who knows recruitment will write back. We will show you the same week on one board.

Talk to us info@talentcorecrm.com