For compliance and financeThe problem: controls that depend on somebody remembering

Rules that hold on a busy morning.

One compliance gate stands on every route to a shift. One timesheet feeds both pay and invoices. TalentCore applies the rule every time. A named person signs off what matters.

Talk to us Walk through a day

No overrideon a failed or expired right to work check
Two peoplefor every change of bank details
One counterbehind the AWR report and the worker record

Billed vs Paid Reconciliation last 4 weeks

Export

Billed to clients£75,04416 invoices

Paid to workers£55,3294,250 hours worked

Delta (gross margin)£19,715before on-costs

By week

Week ending	Invoices	Billed	Billed hrs	Worked hrs	Expected charge	Paid	Gap	Margin %
25 October	4	£18,388.00	1,040	1,040	£18,388.00	£13,570.00	£0.00	26.2%
1 November	4	£18,912.00	1,070	1,070	£18,912.00	£13,940.00	£0.00	26.3%
8 November	4	£18,604.00	1,052	1,052	£18,604.00	£13,712.00	£0.00	26.3%
15 November	4	£19,140.00	1,080	1,088	£19,264.00	£14,107.20	-£124.00	26.3%

By client · week ending 15 November

Client	Invoices	Billed	Billed hrs	Worked hrs	Expected charge	Paid	Gap	Margin %
Example Foods	1	£9,456.00	520	520	£9,456.00	£6,448.00	£0.00	31.8%
Sample Retail	1	£4,092.00	264	272	£4,216.00	£3,563.20	-£124.00	12.9%
Demo Logistics	1	£2,112.00	96	96	£2,112.00	£1,456.00	£0.00	31.1%
Test Wholesale	1	£3,480.00	200	200	£3,480.00	£2,640.00	£0.00	24.1%

What this report can and cannot see. The paid side is completed assignments. Margin here is before on-costs: the Margin Calculator gives the figure after them.

Drawn from the real product. Every figure on this screen is an example.

GATE Kay D. to Thu 06:00, Example Foods

Worker is active
Right to work valid on Thursday
Not already booked that day
DBS in date for this client

Clear to book.

Your dayThe problem: checks skipped when the desk is busy

The rule is applied by the system. The judgement is yours.

Five moments from a compliance officer's and a finance lead's day. In each one the control sits in the software, not in somebody remembering.

Two colleagues talking across a desk in an office, with a chart open on a laptop between them

108:15The scores
209:40Bank details
311:30The gate
414:00Payroll check
516:00The files

08:15

Work the list from the bottom

Every worker has a compliance percentage worked out from what they actually need: the company's requirements plus those of their skills. Missing items are listed by name. Documents running out in the next 30 days sit on one list, ready to chase in bulk.

YouDecide who to chase first. Each request is tracked until the document arrives.

Compliance Hub

OverviewWorker scoresSkill gapsExpiringRenewals

Lena B.58%Right to work expired
Dev C.75%Renewal requested
Mo O.88%Induction due
Ana T.100%Clear to work
Kay D.100%Clear to work

09:40

A change of bank details waits for a second person

A worker asks to change their bank details. Nothing changes until it is approved. TalentCore runs its checks and gives a plain verdict: checks out, worth a look, not consistent, or not enough to say. The person who made the call-back cannot be the one who approves.

YouRead the verdict and approve, or pick up the phone.

Right to work and vetting

RK
Raj K.Bank details · asked for in the worker portal
Bank

Worth a look before you approve. Nothing contradicts the worker having sent this himself.

Call-back to the mobile on file, done by Sam at 09:31
Approval by a different personApproved by Alex L. at 09:44

Changed. Both names are in the audit log.

11:30

A booking that should not happen, does not

Every route to a shift passes one set of rules, whether a recruiter makes the booking by hand or a worker taps Yes on an offer. A failed or expired right to work check is blocked and there is no override. If the check itself cannot complete, the gate refuses.

YouAre not the last line of defence at 7am.

The gate at the moment of yes

WorkerLena B.

ShiftFri 13 Nov, 06:00, Depot 2

Right to workRan out on Thu 12 NovNot valid on the day of this shift

Not booked. Lena's right to work ends before this shift. There is no override. Ask her for a new document.

Choose someone else

14:00

Payroll is checked before it is run

A readiness check looks for missing timesheets, unapproved hours and hours that disagree, and gives a score. The run is then built from the week's timesheets for PAYE, umbrella, CIS and limited company workers, each client with its own cut-off. Nothing is exported for payment until a person approves the run.

YouFix three lines on Monday, not thirty calls on Friday.

Pay and payroll

94%

Payroll readiness
Week ending 15 November · 131 workers

Unapproved hoursNone outstanding
Clear
Missing timesheetsSample Retail, 2 workers
2 to chase
Hours discrepanciesMo O., Thursday: 13 entered, 9 booked
1 to check

16:00

The files go to the systems you already have

TalentCore prepares the figures and the files: CSV, BACS, EDI, umbrella and Sage 50. It does not submit to HMRC or move money itself. Payments come back in from Sage 50 by file, with a preview before anything is saved.

YouPress the button at your bank and your bureau, as you do now.

Integrations

InvoiceINV-00318 · version 1
16 November 2026

To: Example Foods Ltd
Period: Week ending 15 Nov

Hours worked

Role	Hours	Net
Counterbalance	120	£2,328.00
Picker, days	304	£5,016.00
Class 2 driver	96	£2,112.00
Total before VAT	520	£9,456.00

Sent

Every line traces to a timesheetPage 1 of 1

Money that reconciles

What you billed, against what the work says you should have.

3 things it rests on

The problem: a missed invoice nobody notices for a month

Billed vs Paid sets each week's invoices beside the hours actually worked and what those hours cost. Open a week to see it by client, then by worker. A missed or doubled invoice shows up as a number in the week it happens.

One set of hoursPayroll and invoices are built from the same timesheet hours, and the readiness check lists any that nobody has approved yet. Payroll cost uses the same statutory rates as margin.
Issued documents do not changeVersion 1 of every invoice is stored at the moment it is issued. A reworded invoice is a logged amendment, not an overwrite. Invoicing and credit control
Every figure has an ownerMoney Rules lists each figure the system uses to work out money and who decided it: the law, the Government, your business, or a default nobody has confirmed yet. Margin and money control

The specifics

The rules you will be asked about.

12 rules

Nothing here is a slogan. Each line is how the product behaves today.

12weeks: To equal treatment under AWR. Early warning from week 10. A break of six weeks or more resets the clock.
42days: Default DBS grace period, tighter per client if needed. Alerts 14, 7 and 1 days before it ends.
48hours: Average working week watched over 17 weeks, with 11 hours' rest between shifts, where the check is switched on.
9hours: A driving assignment is stopped if the driver's rest is under this.
43: Ready-written due diligence items for each client: insurance, contracts, health and safety, finance, legal.
12.07%: Holiday accrual. Paid out at the worker's own 52-week average, and never more than has been accrued.
17: Rules in Margin Check, graded critical, high, medium or low.
3: Payment reminder steps per client at most. Chasing is off until you switch it on.
30days: Every document running out inside this window sits on one list, with days left, ready to chase in bulk.
2people: For every change of bank details. One makes the call-back, a different one approves.
Confirmed each tax year: Statutory pay rates must be confirmed by a person every year. The system will not guess.
A prompt, not a certificate: Driver hours and tachograph data warn you to look. Drivers' hours compliance remains the operator's duty.

What compliance and finance ask us

Where controls usually leak.

6 answers

Each answer is how the product behaves today, with the page that shows it.

"Someone will find a way round the rule.": There is no override path on a failed or expired right to work check. Where an exception is allowed, such as starting someone while a DBS is in progress, it is a fixed choice of 3, 7, 14 or 30 days with a logged reason. Right to work and vetting
"We find the gaps the week before an audit.": An audit pack puts the position on one screen to print: right to work in date and expired, temporary NI numbers, video checks recorded in the last 12 months, and unresolved links between workers who share details they should not. A worker's whole file prints as one pack, in the same eight sections every time. Compliance Hub
"AWR catches us out in week 13.": Qualifying weeks are counted for every worker at every hirer and recalculated nightly, against the true hirer where a vendor sits in the middle. The rate after 12 weeks is held next to the starting rate, so the cost is planned and not discovered. AWR and working time
"A figure read by a machine ends up as somebody's pay.": When a photographed timesheet is read, every line is a suggestion until a person confirms it. A row the client has queried is left out of bulk approval. Bonuses, deductions and corrections each carry a reason and an approval. Timesheets
"We chase our best client like a stranger.": Payment chasing is off by default and set client by client: the company schedule, a custom one, by hand only, or never. Statements show aged debt in current, 30, 60 and 90 day buckets, so the oldest and largest come first. Invoicing and credit control
"Nobody can say where a spreadsheet came from.": Every CSV, Excel and PDF export says what it is, who made it, when and with which filters. The audit log records who did what to which record, and a health check finds duplicates on mobile, email and NI number before they cause a wrong match. Reporting

What you will use most

Five pages for compliance. Three for finance.

8 pages

Humans, augmented with technology

The system holds the line. A person owns the exception.

What stays with you

Sign-off, with your name on it.

Every bank detail change, approved by someone other than the person who rang the worker.
Every credit note and pay adjustment, with a reason.
Which money rules are decisions and which are still defaults.

Data protection and resilience

For the rest of the business

Recruiters place people at pace without second guessing.

They are told why a booking is refused, in plain words, while they can still pick someone else.
Pay and the invoice both come from the one timesheet they checked.
Leaders see the compliance position on one screen, any day they ask.

TalentCore for business leaders

Bringing someone else into the conversation? Send them their page.

Tell us which control you do not trust.

Email us and you will hear back from a person who knows recruitment. We will show you where that rule lives in the product, and what it does when someone leans on it.

Talk to us info@talentcorecrm.com