Pay and payrollThe problem: the missing timesheet turns up on pay day

Pay figures you can explain line by line.

TalentCore builds the week's pay from the hours on the timesheets, and tells you first which ones nobody has approved. Every figure has a source you can point to. You approve the run, then hand the file to your bureau, bank or accounts package.

Talk to us See how it works

4 worker typesPAYE, umbrella, CIS and Ltd or PSC.
12.07%Holiday accrued, shift by shift.
Approved firstNo export for payment before sign-off.

Payroll Run PR-00046 · week ending 15 Nov

Workers38

Total Hours1,412

Gross Pay£20,118.40

Worker	Type	Hours	Gross
Kay D.	PAYE	40	£544.00
Raj K.	PAYE	42	£541.80
Mo O.	Umbrella	45	£720.00
Dom K.	CIS	40	£640.00
Eve H.	Ltd/PSC	37.5	£750.00
Tia F.	PAYE	40	£520.00

31 PAYE · 4 Umbrella · 2 CIS · 1 Ltd/PSC

Kay D. PAYE

Payroll run, week ending 15 Nov

Basic pay40 approved hours at £13.60Timesheet, approved by Jo M.
£544.00
Holiday earned12.07%, held until she takes leaveMoney Rules: holiday accrual
£65.66
Employer NI15% above the weekly thresholdMoney Rules: employer NI
£67.20
Employer pension3% of qualifying earningsMoney Rules: pension
£12.72

Gross to Kay £544.00Total cost £689.58

One line of a run, explained. Example figures, drawn for illustration.

What it doesThe problem: a figure on a payslip that nobody can trace

From the timesheet to a file you can stand behind.

TalentCore prepares the figures and the files. It does not submit to HMRC or move money itself. A person approves every run.

1CheckThe gaps, before the run
2RunEvery worker type in one run
3Hand overApproved first, then exported

Step 1

Find the gaps on Monday, not on pay day

Before you run payroll, the readiness check lists what is not ready and turns it into a percentage. Each line names the worker and links to the timesheet. It warns, and you decide: hours that are keyed but not yet approved would still be paid, so the check puts them in front of you first.

Booked shifts with no hours entered.
Hours still waiting for approval.
Hours that disagree with what was booked.

92%100%

Payroll Readiness3 issues to resolve before running payrollAll clear, ready to run payroll

1 worker with hours not keyedNia W.: 1 shift with no hours entered
OpenKeyed
1 worker with hours awaiting approvalRaj K.: 10h across 1 shift, not approved
OpenApproved
1 hours discrepancyMo O.: timesheet 54 vs bookings 45
OpenChecked

Create payroll runCreate payroll run

Step 2

One run, every way a worker is engaged

A payroll run takes the hours worked at each pay rate and works out each worker's line according to how they are engaged. The rates for employer NI, pension, holiday and levy are held once and shared with the margin tools, so your quotes and your payroll use the same numbers.

PAYE, umbrella, CIS and Ltd or PSC in the same run.
Each client can have its own payroll cutoff day and time.
Two runs cannot cover the same week by mistake.

Payroll Run PR-00046 · week ending 15 Nov

DraftApproved

Workers38

Total Hours1,412

Gross Pay£20,118.40

Worker	Type	Hours	Hol. earned	Gross
Kay D.	PAYE	40	£65.66	£544.00
Raj K.	PAYE	42	£65.40	£541.80
Mo O.	Umbrella	45	n/a	£720.00
Dom K.	CIS	40	n/a	£640.00
Eve H.	Ltd/PSC	37.5	n/a	£750.00

31 PAYE · 4 Umbrella · 2 CIS · 1 Ltd/PSC

Step 3

Hand it to the systems you already use

Export the week as a payroll file, a BACS payment file, a fixed-width EDI file, an umbrella company file, or in Sage 50 layout. TalentCore fits the payroll and banking arrangements you already have. A run that is not approved cannot be exported for payment.

TalentCore prepares the figures and files. It does not submit to HMRC or move money itself.
The Sage 50 export covers PAYE workers.

Every connection, and what flows each way

Export PR-00046

DraftApproved by Jo M.

Not approved. This run cannot be exported for payment yet.

Approved. The exports below are unlocked.

Payroll file
Payment file
Fixed-width file
Umbrella company
Sage 50 layout

BACS payment file readyYour bank or bureau makes the payments, not TalentCore

What else it does

Holiday, statutory pay and corrections.

Holiday payAccrued shift by shift, held until leave
Statutory payFive types, worked out week by week
AdjustmentsA reason and a sign-off

Holiday pay, shift by shift

Workers accrue holiday pay by default and it is held until they take leave. Rolled-up holiday pay applies only where the client's terms or the worker's own record say so, and the worker's setting wins. A worker on two clients in one week is worked out one shift at a time.

Paid out at the worker's own average over the last 52 weeks.
Never pays out more than has been accrued.
The worker record shows what is held, what has been paid this year, and the rate.

Tia F. week ending 15 Nov · £13.00 an hour

Shift	Client	Basic	Holiday	How
Mon	Example Foods	£104.00	£12.55	Accruing
Tue	Example Foods	£104.00	£12.55	Accruing
Wed	Sample Retail	£104.00	£12.55	Rolled up
Thu	Sample Retail	£104.00	£12.55	Rolled up
Fri	Example Foods	£104.00	£12.55	Accruing

Held for her this week£37.65

In this week's pay£25.10

Holiday pay held for them. £412.38 accrued, £180.00 already paid out.

Statutory pay, worked out week by week

Open a claim with the worker, the type and the first day. TalentCore works out the full schedule from average earnings over the last eight weeks of real payroll. Weeks that fall due are picked up by the next payroll run automatically.

Sick, maternity, paternity, adoption and shared parental pay.
If a worker does not qualify, the screen names the exclusion form that is due.
No rate on file for the date? Nothing is calculated, and the screen says so. It will not guess.

Statutory Pay

Put somebody on statutory pay

There is no rate on file covering today for: SAP. Nothing will be calculated for it until one is confirmed.

Worker	Type	From	Paid	Status
Lou B.	SSP	Mon 26 Oct	0 of 6 weeks2 of 6 weeks	Open
Ana T.	SMP	Mon 7 Sep	9 of 39 weeks	Open
Ben A.	SPP	Mon 2 Nov	none	No entitlement, form sent

Lou B., SSP schedule, week by week

DuePaid1
DuePaid2
Next run3
To come4
To come5
To come6

Corrections with a reason and a sign-off

Add or deduct pay or hours outside the timesheet: a bonus, a deduction, last week's missed hour.

Each adjustment carries a reason.
It is approved before it reaches payroll.
No side email to payroll, and every manual change to pay is documented.

The same sign-off queue as invoices and credit notes

Adjustments

Create Adjustment

Ref	Worker	Description	Amount	Status
ADJ-0041	Raj K.	Missed hour, Tue 3 Nov	+£12.90	PendingApproved
ADJ-0040	Mo O.	Attendance bonus, October	+£50.00	Applied
ADJ-0039	Dom K.	Overpaid hour, week ending 1 Nov	-£16.00	Applied

Approved by Jo M. It will be in the next payroll run.

Why it matters

The system does the sums. A person signs the run.

For recruiters and for finance

For recruiters

Unapproved hours are named before the run.

You find the missing timesheet on Monday, not when the worker rings on Friday.
A worker asks how much holiday pay they have. You open one tab and tell them.
Fix last week's missed hour without a side email to payroll.

TalentCore for recruiters

For finance and business leaders

Payroll and margin that reconcile.

Payroll cost is worked out on the same rules as your margin, so the two agree.
Fewer payroll corrections, which are the most expensive kind of admin.
The holiday pay you are holding is a real figure built from payroll, not an estimate.

TalentCore for compliance and finance

The specifics

What payroll does, and what it does not.

8 rules

Each line is how the product behaves today, including where it stops.

4worker types: PAYE, umbrella, CIS and Ltd or PSC, each worked out its own way.
3checks: Readiness looks for missing timesheets, unapproved hours and hours discrepancies. It warns. It does not block the run.
12.07%: Holiday accrual, held until the worker takes leave unless rolled up applies.
52weeks: Holiday is paid out at the worker's own average over this period.
5statutory types: SSP, SMP, SPP, SAP and ShPP, scheduled from eight weeks of real earnings.
5exports: CSV, BACS, EDI, umbrella CSV and Sage 50.
Rates confirmed each tax year: Statutory rates must be confirmed by a person. The system will not guess.
Files, not filings: TalentCore does not submit to HMRC or move money itself.

How it connects

Pay is the same record, one step on.

6 links

Tell us about your last payroll correction.

Tell us in a sentence or two, and a person who knows agency payroll will reply. We will show you where that week would have been caught.

Talk to us info@talentcorecrm.com