ATS and applicantsThe problem: applications sitting unread in a shared inbox

Every application filed, with the CV, in five minutes.

TalentCore reads the applications that job boards send to your mailboxes and puts each one on the right branch's board. You open the board and start ringing people.

Talk to us See how it works

Every 5 minutesMailboxes read, new mail pushed in as it lands.
CV attachedDownloaded and filed with the applicant.
5 stagesNew to Placed, on a board or a list.

Applicant Tracking manage your recruitment pipeline

BoardList

Total Applicants64in the pipeline

This Week3114 today

Top SourceBoard Athis month

Conversion Rate14%applied to placed

New12

Dom K.Warehouse operative

CV attached09:05

Idris N.Class 2 driver

CV attached

Sam W.Picker, days

CV attached

Screening9

Amy R.Class 2 driver

Form passed

Tom E.Picker, days

Pat S.Warehouse operative

Form sent

Interview5

Kit O.Night shelf fill

Thu 10:30

Mei R.Counterbalance

Eve H.Class 2 driver

Video call Fri

Omar S.Class 2 driver

Mon 09:00

Offered3

Mei R.Counterbalance

Offered today

Lee H.Warehouse operative

Offered Mon

Tia F.Picker, days

Offered Tue

Placed9

Abi J.Now a worker, W‑01311

Starts Monday

Ana T.Now a worker, W‑01308

Started today

Mo O.Now a worker, W‑01305

Started Monday

Application read from the jobs mailboxDom K., warehouse operative. CV filed.

Screens are drawn from the real product with made-up data.

What it doesThe problem: every CV downloaded and retyped by hand

From an email to a worker, typed in once.

Five steps. The software does the filing, the reading and the chasing.

1FileYour mailboxes
2SortA board or a list
3ReadCVs, no download
4ScreenA scored form
5ConvertInto a worker

Step 1

Applications that file themselves

TalentCore watches the Microsoft 365 mailboxes you choose. When a job board sends an application it reads the name, contact details, the job and its location, downloads the CV and creates the applicant on the right branch's board.

Recognises six major job boards. Branches are switched on one at a time.
An email it cannot read fully is retried up to 6 times, then imported with what it has and marked for review. Nothing is dropped.
Auto-replies, timesheet replies and returned references are recognised and never become applicants.

Inbox import last import run 09:05

Sync Now

Imported Today14

This Week31

Duplicates2

Failed0

Applicant	Source	Subject / Job Title	Status
Dom K.	Board A	Warehouse operative	ReadingImported, CV filed
Idris N.	Board B	Class 2 driver	Imported, CV filed
Sam W.	Board A	Picker, days	Imported, CV filed
Name not found	Board C	Night shelf fill	For review
Automatic reply	Client mail	Out of office	Skipped

For review. Read in part after 6 attempts. Imported with the CV so a person can finish it.

Step 2

One pipeline, board or list

Applicants move through New, Screening, Interview, Offered and Placed, with Rejected and Withdrawn alongside. Open a card for the application, the CV, notes and messages. Tick several rows in the list to start a follow-up sequence, or to send Mira to open the conversation on WhatsApp.

A board for the shape of the week, a dense list for working through it.
Each user sees the applicants for their own branches.

How Mira talks to applicants on WhatsApp

Name	Job Applied For	Source	Applied	Status	Mira
Dom K.	Warehouse operative	Board A	Today 09:05	New	Not yetChat started
Idris N.	Class 2 driver	Board B	Today 08:40	New	Not yetChat started
Sam W.	Picker, days	Board A	Today 08:12	New	Not yet
Nia W.	Night shelf fill	Own website	Yesterday	New	Not yetChat started
Ben A.	Warehouse operative	Board C	Yesterday	New	Replied

3 selectedStart SequenceMira on WhatsApp

Step 3

CVs read for you, and read by you

Upload a CV and TalentCore pulls the name, contact details, work history, skills and qualifications into the right fields. You check them and confirm. To screen a batch, View CV opens each document over the page, with previous and next.

Reads PDF and Word CVs.
Bulk import takes many CVs at once and creates pre-registered workers after a review step.
Twenty CVs screened without twenty downloads, so fewer copies of personal data sit on laptops.

‹ PreviousCV 4 of 20Next ›

Dom K.Northtown

Profile

Work history

Warehouse operative Example Packaging, 2023 to now

Picker Test Wholesale, 2021 to 2023

Skills

Extracted Data

NameDom K.

Mobile07700 900214

Last roleWarehouse operative, Example Packaging

SkillsPicking, RF scanner, pallet truck

QualificationsManual handling, 2024Read from the CV. Check before you save.

Confirm and save

Step 4

The basics asked before you pick up the phone

Send a candidate a link to a short questionnaire, one question to a screen. Build your own templates, give answers points and set the pass mark. The result is stored against the applicant.

A personal link. No login, no app.
Yes or no, multiple choice, a 1 to 5 rating, free text and date questions.
Scored against a pass mark you set, the same for every recruiter.

Example Recruitment

Question 1 of 4 Do you have your own transport? Yes No

Question 2 of 4 Which shifts can you work? Days Nights Either

Thanks, Dom. Your answers have been sent to Example Recruitment.

Own transport
Shifts you can work
Safety boots
When you can start

All 4 questions answered

What happens next A recruiter will read your answers and ring you.

Sent by Example Recruitment

Screening Warehouse basics

Own transportYes+3
ShiftsDays+2
Safety bootsYes+3
Can start16 NovNoted

8 of 1080% · pass mark 70%Passed

Step 5

Applicant to worker, without retyping

When someone is ready, convert them and send their personal registration link. The form opens with what you already know filled in. They complete the rest and sign, on their phone.

Copy the link or email it from the applicant.
Converting warns you if a worker with the same name and email already exists, and the form will not accept an NI number that is already on file.

What happens after they register

Abi J. OfferedPlaced

Applicant · Warehouse operative

Converted to worker W-01311. Copy or email the registration link.

Copy Reg LinkEmail Reg Link

Registration link emailed to Abi J.

Example Recruitment

Welcome, Abi We have filled in what we know.

NameAbi J.

Mobile07700 900381

Emailabi@example.com

NI number

Sign hereAbi J

What else it does

Around the pipeline.

Keep CVs in your own SharePointOptional, with a verified copy
See where the pipeline leaksStages, timings and sources
The shared inboxBefore and after

CVs kept in your own SharePoint

Switch it on and each applicant's CV is copied to your own private SharePoint site. A copy only counts once TalentCore has read it back and the size and checksum match. Its own copy is cleared 30 days later, after checking yours again.

Optional. Off until you switch it on, and it needs Microsoft 365.
Candidate documents live in your tenancy, with a verified copy.

Everything TalentCore connects to

Copy CVs to SharePoint

Copied to your SharePoint sitedom-k-cv.pdf, 184 KB
Read back. Size and checksum match.Only now does the copy count
Kept in both places for 30 daysAn overlap, in case anything is wrong
Checked again, then cleared from the serverYour copy is the one that stays

See where the pipeline leaks

The analytics view shows how many people sit at each stage, the conversion from one stage to the next, the average time spent in each and which sources lead to placements, by date range and branch. Advert Response logs replies against the advert and channel they came from.

Conversion measured between each pair of stages.
Compare sources on placements, not on how many emails they send.

Reporting across the business

Pipeline Funnel, last 30 days

New120
Screening74
Interview38
Offered21
Placed17

Source Effectiveness, placed

Board A8
Own website5
Board B3
Board C1

New to Screening62%conversion

Screening to Interview51%avg. 3 days in Screening

Offered to Placed81%conversion

Example, illustrative figures.

Before

A shared inbox and a lot of copy and paste

Open each email, download the CV, type the details in
Nobody is sure who has been called
The good ones have a job elsewhere by Thursday

With TalentCore

The inbox files itself. You decide who to ring.

Each application becomes a card on the right branch's board
The CV opens in one click, with no download
Every move between stages is on the record

14 applications imported todayLast import run 09:05. Nothing waiting in the inbox.

A person decideswho moves forward at every stage.

Why it matters

The software files. You make the call.

For recruiters and for leaders

For recruiters

Your morning starts with people, not an inbox.

Applications appear on your board without you copying anything.
You see your whole pipeline and where it is stuck.
The basics are asked before you pick up the phone.

TalentCore for recruiters

For business leaders

No application lost. Every branch working the same way.

Nothing sits unread in a shared inbox. Each application is on a board within minutes.
Consistent, auditable screening across recruiters.
Spend advertising money on the sources that produce placements.

TalentCore for business leaders

The specifics

How applications come in.

8 rules

Each line is how the product behaves today.

5minutes: How often the mailboxes are read. New mail is also pushed in as it arrives.
6: Major job boards whose application emails are recognised.
6attempts: Tries at one email before it is imported as it stands and marked for review.
5stages: New, Screening, Interview, Offered, Placed. Rejected and Withdrawn sit alongside.
30days: Overlap before a CV archived to SharePoint is cleared from the server.
PDF and Word: The CV formats read into a record, one at a time or in bulk.
No login: Screening forms and registration open from a personal link.
Branch by branch: Inbox import is switched on one branch at a time, and users see their own branches.

How it connects

The front door of one desk.

6 links

Tell us how many inboxes your applications land in.

Get in touch and a person who knows recruitment will reply. We will show you the same week on one board.

Talk to us info@talentcorecrm.com