Driver hours and tachoThe problem: nobody at the desk knows when he last finished

A tired driver is never one click away.

When you assign a driver, TalentCore measures the rest since they were last on duty. Under 9 hours and the assignment is stopped. You pick someone who has slept.

Talk to us See how it works

9 hoursLess rest than this and the assignment stops.
60 and 48Worst week and 17-week average, per driver.
Card beats typingCard data replaces hand entries.

Assign a driver Thu 12 Nov, 05:00 · Demo Logistics, Yard

MO
Mo O.Class 2 driver · last on duty Wed 21:30
AssignStopped

Assignment stopped. Only 7.5 hours since this driver was last on duty (Demo Logistics, Yard). That is below the 9-hour minimum daily rest.

DC
Dev C.Class 2 driver · last on duty Tue 18:00
AssignAssigned

Rest checked. 35 hours since Dev was last on duty.

Mo O. 7.5 hours since last on dutyStopped

Below the 9-hour minimum daily rest, based on the booking only, not on what was actually worked.

Screens are drawn from the real product with made-up data.

What it doesThe problem: you know what was booked, not what was driven

What your drivers did, not what you booked.

TalentCore holds the hours and does the arithmetic. The operator still owns drivers' hours compliance, and the screens say so.

1AssignRest checked first
2RecordBy hand if you must
3ReadCard in, press read
4ReviewFindings, graded

Step 1

Rest is checked when you assign

Every time a driver is put on a shift, TalentCore works out the gap since they were last on duty. There are three answers, and each one tells you what it is based on.

Under 9 hours: the assignment is stopped.
9 to 11 hours: a warning. Legal only as a reduced daily rest, so check with the operator.
11 hours or more: clear to assign.

The same check runs when a driver accepts an offer

Ben A. 14 hours since last on dutyClear

Omar S. 10 hours since last on dutyWarning

Legal only as a reduced daily rest, which is allowed three times between weekly rests. We cannot count those without the driver card, so check with the operator.

Mo O. 7.5 hours since last on dutyStopped

Below the 9-hour minimum daily rest, based on the booking only, not on what was actually worked.

Step 2

Record what happened, by hand if you must

No card reader yet? Record driving, other work, availability and rest for any driver, with the times and the vehicle. Each entry shows where it came from. When that driver's card is read, the card's version of the day takes over without anyone tidying up.

Four kinds of time: driving, other work, availability, rest.
Typed entries are replaced automatically when card data arrives.

Record activity for Dev C.

What were they doing?Driving

Vehicleoptional

StartedTue 10 Nov, 06:00

EndedTue 10 Nov, 10:15

What	From	Length	Where it came from
Driving	Tue 06:00	4h 15m	Entered by handCard data
Other work	Tue 10:15	1h 30m	Entered by handCard data
Rest	Tue 18:00	35h	Entered by hand

Card read. Tuesday now comes from Dev's driver card.

Step 3

Card in. Press read.

The Tacho Centre reads digital tachograph driver cards. A small helper on the computer with the card reader decodes the card and sends the data to TalentCore. Link the card to a worker and the days go onto their record, beside anything typed.

Flags cards not downloaded within 28 days and cards near expiry.
Works on Mac and Windows. It needs a smart card reader and a one-off install on that computer.

Tacho Centre

Read a cardRead a card

Cards read1314

Linked to a worker1213

Expired cards1

Downloads overdue32

Waiting for the card reader. Put the driver card in.

MO
Mo O.Card ending 4417 · valid to Mar 2029 · 23 days on card
Date of birth matches

Hours added. 23 days from the card are now on Mo's record.

Driver on card	Days	Card	Download
Dev C.	28	Valid	Overdue by 3 days
Ben A.	26	Expires in 21 days	Downloaded 9 days ago

Step 4

Possible infringements, graded

Open a card and TalentCore sets its days against the driving rules: daily driving, weekly and fortnightly driving, daily rest and breaks.

Each finding is graded serious or minor, with the date and what happened in a sentence.
Then it lists what it could not check. That is the point.

It is a prompt to look, not a compliance certificate.

Possible infringements

1 serious2 minor

Date	Rule	What happened
Fri 6 Nov	Break after 4h30 drivingDrove more than 4h30 without a 45 minute break.	Drove more than 4h30 without a 45 minute break.
Thu 5 Nov	Extended driving day9h 40m driving. The third day over 9h this week.	9h 40m driving. The third day over 9h this week.
Tue 3 Nov	Reduced daily rest10h 05m unbroken rest. Allowed, three times only.	10h 05m unbroken rest. Allowed, three times only.

Not checked here: weekly rest of 45h and how any reduction was compensated; whether a reduced daily rest was one of the three permitted; anything before the oldest day the card still holds.

What else it does

Every driver. Your own staff.

Who is close to a limitEvery driver against 48 and 60
Staff who drive for workLicences, points and a timed reveal
The early runBefore and after

Every driver against the limits

Driver Hours lists each driver with their average working time over the 17-week reference period and their worst single week. Anyone over 48 on average, or over 60 in a week, is marked in red. A last column says how much is really known.

Card data, entered by hand or bookings only: you can see how far to trust each figure.
A worker appears once they hold a driving skill or a tachograph record.

Driver Hours Who is close to a limit

These figures come from the shifts we placed and whatever has been entered by hand. They are not a drivers' hours compliance check: that duty sits with the operator holding the O-licence.

Driver	17wk avg	Worst week	What we know
Mo O.Card data	44.5h	52h	Card data
Dev C.3 entered by hand	41h	62h, over 60	3 entered by hand
Omar S.Bookings only	49.2h, over 48	58h	Bookings only
Ben A.Card data	38h	47h	Card data
Idris N.1 entered by hand	36.4h	48h	1 entered by hand
Lee H.Bookings only	29.5h	41h	Bookings only

Your own staff who drive for work

Company cars and grey fleet are covered too. Each member of staff records their licence number, expiry, categories and endorsements. The number is stored encrypted and shows only its last four characters. An authorised checker can reveal it for one minute to do a DVLA check.

Points still on the licence are totalled: amber from 6, red from 9.
Every reveal is logged, and the next check date is tracked.
A dedicated permission lets a checker see licences and nothing else in the HR record.

Alex L. 6 points

Driving licence · categories B, BE

Licence number: •••••••••••• 9AL2EXAMP 801015 A99AL2
Expires: 14 Aug 2031
Endorsements: SP30 ×2
Next check due: 11 May 2027

Code	Points	Offence	Comes off
SP30	3	2 Feb 2025	2 Feb 2029
SP30	3	19 Sep 2025	19 Sep 2029

Reveal for DVLA checkHidden again in 1 minute

Audit log. Licence number revealed by Jo M., Wed 11 Nov 10:42.

Before

He finished late. Nobody at the desk knew.

Yesterday's finish time lives in somebody's head
The early run goes to the driver you always use
The operator tells you afterwards

With TalentCore

The gap is measured before the booking saves

TalentCore knows when each driver was last on duty
Short rest is stopped or flagged at the moment you assign
You choose another driver while there is still time

Mo O. not assigned to Thu 05:007.5 hours of rest. The minimum is 9.

Not a certificateDrivers' hours compliance remains the operator's duty. Rules that cannot be assessed are listed as not checked.

Why it matters

The system counts the hours. A person makes the call.

For recruiters and for leaders

For recruiters

Warned before, not told after.

You are warned before you put a tired driver back on the road.
Card in, press read, and the driver's real hours are on their record.
Each figure says whether it came from a card, a person or a booking.

TalentCore for recruiters

For business leaders

A duty of care you can show.

A sensible duty of care on drivers placed across several operators.
Card data in the same system that books the driver, shown as a prompt to look.
Company car and grey fleet risk recorded and checked on time, by the right people only.

TalentCore for business leaders

The specifics

The limits, and the honest small print.

8 rules

Each line is how the product behaves today, including what it will not claim.

9hours: Rest since last on duty. Less than this and the assignment is stopped.
60hours: The weekly maximum each driver's worst week is set against.
48hours: The average working week, measured over 17 weeks.
28days: Cards not downloaded within this are flagged as overdue.
1minute: How long a staff licence number stays revealed. Every reveal is audited.
6 and 9: Penalty points totals that turn a staff licence amber, then red.
Serious or minor: Card findings cover daily, weekly and fortnightly driving, daily rest and breaks.
Not a certificate: Drivers' hours compliance remains the operator's duty. Rules that cannot be assessed are listed as not checked.

How it connects

The check sits where the booking is made.

6 links

Tell us how you track your drivers today.

Send us a line and a person who knows driving desks will answer it. We will show you the early run that would have been stopped.

Talk to us info@talentcorecrm.com