Permanent recruitmentThe problem: perm run from a spreadsheet beside the temp desk

Perm and temp on one desk.

Run a permanent vacancy from sourcing to a placed, invoiced hire, beside your temp work. The same clients, the same people and the same invoice rules. You make the match. TalentCore keeps the dates and does the sums.

Talk to us See how it works

8 stagesSourced to placed, with the key dates kept.
Fee from the salaryWorked out when the offer is accepted.
One invoice routeThe same rules as your temp invoices.

Perm Desk jobs, candidates, placements and invoicing

JobsPipelinePlacementsNew Vacancy

Open Jobs6vacancies to fill

Candidates23active in pipeline

Offers2pending or accepted

Pipeline Value£41,250fees in open vacancies

Transport managerDemo Logistics, Yard · £42,000 to £46,000 · 15%High

Sourced4

Mo O.

Tia F.

+2 more

CV sent3

Ben A.

Ana T.

+1 more

Shortlisted2

Dev C.

Ivy M.

Interview2

Eve H.Thu 10:00

Cal W.Mon 09:30

2nd Interview21

Omar S.Fri 14:00

Lena B.Went well

Offer010

Accepted

Lena B.£44,000

Accepted01

Lena B.£44,000

Candidate	Client / Site	Salary	Commission	Status
Lena B.	Demo Logistics	£44,000	£6,600.00	Not invoiced
Mei R.	Example Foods	£31,500	£4,725.00	Invoiced
Kit O.	Sample Retail	£28,000	£4,200.00	Invoiced
Amy R.	Test Wholesale	£33,000	£4,950.00	Invoiced
Tom E.	Example Foods	£30,000	£4,500.00	Invoiced

Placement created

Salary: £44,000.00
Fee at 15%: £6,600.00

Not invoicedRaise invoice

Screens are drawn from the real product with made-up data.

What it doesThe problem: fees worked out by hand and dates kept in heads

From a vacancy to a fee invoice.

Four parts. The system holds every date, salary and percentage. A recruiter decides who goes forward, and a person with the right permission raises the invoice.

1VacancyEverything on it
2PipelineA known stage
3PlacementFee from the salary
4InvoiceOne route

Step 1

A vacancy with everything on it

Each vacancy holds the client and site, the salary range, the requirements, the fee percentage, a priority, a deadline and a target start date. It is assigned to a recruiter and belongs to a branch.

One switch lists the vacancy on your website through the job board.

Job pages and the advert tools

Transport manager Open

Demo Logistics · Yard · Assigned to Jo M.

Candidates13

Fee if filled£6,900

Salary: £42,000 to £46,000
Commission %: 15%
Priority: High
Deadline: 27 Nov 2026
Target Start Date: 4 Jan 2027
Requirements: Transport Manager CPC, 3 years

Job Board Lists this vacancy on your websiteNot listedListed

Step 2

Every candidate, at a known stage

Candidates move through sourced, CV sent, shortlisted, interview, second interview, offer, accepted and placed, with rejected and withdrawn alongside. The dates that matter are kept as you go: when the CV went over, the interviews, the offer and the acceptance. Nobody has to remember them.

The same person cannot be put forward twice for one vacancy.

Lena B. 2nd interviewOfferAcceptedPlaced

Transport manager · Demo Logistics

Sourced2 Nov
CV sent3 Nov
Shortlisted5 Nov
Interview9 Nov, 10:00
Second interview12 Nov, 14:00
Offer13 Nov, £44,000
Accepted16 Nov
PlacedStarts 4 Jan

Step 3

An accepted offer becomes a placement

Record the interview dates and the offer salary as you go. When the offer is accepted, TalentCore creates the placement and works out the fee as a percentage of the salary. There is no second form and no calculator.

The fee is rounded once, to the penny, and every other figure follows from it.
Perm revenue is visible in the pipeline before it is invoiced.

CandidateLena B.

Move to...OfferAccepted

Offer salary£44,000

Start Date4 Jan 2027

£44,000.00Annual salary

15%Fee percentage

£6,600.00Placement fee

Placement created. Lena B., transport manager, Demo Logistics. Fee £6,600.00, not yet invoiced.

Step 4

One route to the fee invoice

Raise the invoice from the placement. Every button that can raise a perm fee uses the same path and the same VAT rule as the rest of your invoicing, so the document, the ledger and the accounts export agree.

A placement cannot be invoiced twice.

Invoicing and credit control

InvoiceINV-00342
16 November 2026

To: Demo Logistics Ltd
For: Permanent placement

Placement fee

Detail		Amount
Lena B., transport manager
Annual salary		£44,000.00
Fee at 15%		£6,600.00
VAT at 20%		£1,320.00
Total		£7,920.00

Start date: 4 Jan 2027
Offer accepted: 16 Nov 2026

Example Recruitment. Illustrative figures.Page 1 of 1

Raised

What else it does

The same people. The same rules.

Anyone on your booksOne record per person
Fees before the invoicePipeline value, vacancy by vacancy
Who can see and billBranch access and one permission

One record per person

Put forward anyone on your books. An applicant is converted in the ATS first, so there is one record per person.

The same record, whether the person is temping or going permanent.

ATS and applicants Workers

Fees you can see before they are invoiced

Pipeline value shows the fees in open vacancies before anything is invoiced.

Every open vacancy shows the fee it would earn beside its salary.
For leaders, perm revenue you can see coming.

TalentCore for business leaders

Jobs 6 open

OpenFilledAll

Job Title	Client	Salary	Commission
Transport manager	Demo Logistics	£46,000	£6,900 15%
Operations manager	Example Foods	£60,000	£12,000 20%
Transport planner	Demo Logistics	£41,000	£6,150 15%
Shift manager	Sample Retail	£40,000	£6,000 15%
HR adviser	Test Wholesale	£36,000	£5,400 15%
Stock controller	Example Packaging	£32,000	£4,800 15%

Pipeline Value fees in open vacancies£41,250

Branch by branch, and one permission to bill

Each branch reads and changes only its own vacancies. Perm fees follow the same financial controls as temp invoicing.

Only someone with permission to raise invoices can bill the fee.

Roles, permissions and branches

Placements Northtown branch

Jo M. · can raise invoices

Candidate	Client / Site	Commission	Status	Invoice
Mei R.	Example Foods	£4,725	Started	INV-00339
Kit O.	Sample Retail	£4,200	Started	InvoiceINV-00343
Amy R.	Test Wholesale	£4,950	Completed	INV-00331

Invoice INV-00343 generated. £5,040.00 inc. VAT

Priya · no invoices permissionKit O. £4,200Not invoiced

Why it matters

The system does the sums. You make the match.

For recruiters and for leaders

For recruiters

Every perm candidate against every vacancy.

One view of who is where, with the key dates already recorded.
The people you put forward are the people already on your books.
Raise the fee invoice from the placement without a calculator.

TalentCore for recruiters

For business leaders

Perm revenue you can see coming.

Perm revenue is visible in the pipeline before it is invoiced.
Perm fees follow the same financial controls as temp invoicing.
Each branch reads and changes only its own vacancies.

TalentCore for business leaders

The specifics

The pipeline and the fee, exactly.

8 rules

Each line is how the product behaves today.

8stages: Sourced, CV sent, shortlisted, interview, second interview, offer, accepted, placed.
+2: Rejected and withdrawn sit alongside, so nobody vanishes from the record.
A percentage of salary: How the placement fee is worked out.
Rounded once: The fee is rounded to the penny, then VAT and the total follow from it.
One invoice path: Shared by every button that can raise a perm fee.
The same VAT rule: As every other invoice in the system.
Branch by branch: Branch access applies to reading and to changing.
Permission to bill: Raising a fee invoice needs the invoicing permission.

How it connects

Not a separate system for perm.

6 links

Tell us where your perm pipeline lives today.

Email us and you will hear back from a person who knows recruitment. We will show you a vacancy going from sourced to invoiced.

Talk to us info@talentcorecrm.com