The recruitment operating systemHumans, augmented with technology

One place to run your entire recruitment business.

Recruit, fill, comply, pay and bill, on one record. TalentCore does the admin and the chasing. Your people keep the judgement and the relationships.

Talk to us Find your way in

ApplicantsAnswered at 09:02Mira is chatting
RecruiterSaid yes, call nowNotes handed over
ComplianceClear to workRight to work valid
BookingsThu 06:00, Depot 1Offer accepted by text
Timesheets8 hours approvedBy a named person
Pay and billPayroll file, invoiceSame hours in both

DashboardThe day, in one look Plan boardThe week, filling up Compliance HubWho is clear to work ApplicantsApplied to placed

Good morning, Jo

Ask Mira or search Ctrl K

Shifts today4239 confirmed

Fill rate, this week96%up on last week

Timesheets in118/13113 to chase

Compliance, average94%7 expiring soon

Hours booked this week

Mon Tue Wed Thu Fri Sat Sun

Needs you

Cover06:00 Depot 2, picker
Chase13 timesheets past cut-off
Call4 applicants said yes
Expiring2 licences this week

Plan week commencing 9 November

Pull from bookings

Total46

Mon 99

Tue 109

Wed 118

Thu 128

Fri 138

Sat 144

Sun 150

Done46/46

Example Foods Depot 1

Role	M	T	W	T	F	S
Picker, days	ATPS	ATPS	ATJM	ATPS	ATPS	JM
Counterbalance	RK	RK	RK	LB	RK	LB
Class 2 driver	MODC	MODC	MO	MODC	MODC	DC

Sample Retail Store support

Night shelf fill	NWEH	NWEH	NWEH	NW	EH	NW

6 available

Tia F.Picker Omar S.Class 2 Kay D.Counterbalance Ben A.Picker

Compliance Hub 212 active workers

Ask Mira to explain

Average compliance score94%212 active workers

Fully compliant187of 212 scored workers

Expiring in 30 days72 already expired

Open renewal requests34 skill gaps

OverviewWorker scoresSkill gapsExpiringRenewalsClient complianceGLAA audit

94%average score

Work the list from the bottom

Lena B.58%Right to work expired
Dev C.75%Licence expires Friday
Mo O.88%Induction due
Ana T.100%Clear to work
Raj K.100%Clear to work

Applicants this week

Import from inbox

Applied 31

Sam W.Picker, daysIdris N.Class 2 driverFay L.Night shelf fill

Mira chatting 14

Dom K.Warehouse operativeGus P.CounterbalanceAmy R.Class 2 driver

Said yes 4

Mei R.Call nowTom E.Picker, daysKit O.Night shelf fill

Registered 9

Zoe A.Video ID check bookedNiko V.Documents inPia D.Right to work checked

Placed 6

Abi J.Starts MondayLee H.Starts MondayRoz M.Started today

Screens are drawn from the real product with made-up data.

Find your way in

Offers Thu 06:00, Depot 2 · 1 place

Needs coverFilled

Tier 1 · sent 05:12

KD
Kay D.Score 92 · by text
AskedAccepted
RK
Raj K.Score 88 · by WhatsApp
AskedShift gone
LB
Lou B.Score 85 · by text
AskedDeclined

Booked 05:14. Right to work checked for Thursday.

5:13

example.com/s/7Kq2

Example Recruitment

Hi Kay, We have a shift for you. Can you do it?

When: Thu 12 Nov, 06:00 to 14:00
Role: Counterbalance
Where: Depot 2

Yes, I can do it No, not this time

The problem: a no-show at 5am

Fill a shift without eleven phone calls.

How shift fill works

Ranked, then your call.Mira ranks the workers who fit. You choose who is asked.
Answered on a phone.Each worker gets a personal link by text. Yes books them on.
Checked at yes.Right to work, clashes and driver rest are checked again before it is booked.

The system doesRanks cover for a no-show and sends the offers. The first eligible yes is booked.A person decidesWho gets the regular work.

YES Kay D. accepted Thu 06:00, Depot 1

Right to work valid on the shift date
No clash with another shift that day
Driver rest: 11 hours since last shift
DBS and site induction in date
Place still open

Booked. Offer audit trail updated.

The problem: checks skipped on a busy morning

One gate. Every route to a shift.

Inside the Compliance Hub

Assign from a booking, drag onto the plan, let Mira fill it, accept by text or place from the app. The same rules run every time, and they run again at the moment of acceptance.

Right to work.Failed or expired is a hard stop. There is no override.
DBS.Tracked per worker and client, with alerts at 14, 7 and 1 days.
AWR.A 12-week clock, recalculated nightly, with a warning from week 10.
Driver rest.Under 9 hours and the assignment is stopped.

The system doesChecks right to work, clashes and driver rest again at the moment a shift is accepted.A person decidesPlace people at pace without second-guessing.

Timesheets week ending 15 November

Approval closes Monday 12:00

Worker	Mon	Tue	Wed	Thu	Fri	Sat	Sun	Hours	Status
Kay D.Counterbalance	8	8	8	8	8	-	-	40	To approveApproved
Raj K.Picker, days	8	8	10	8	8	-	-	42	To approveApproved
Mo O.Class 2 driver	9	9	9	13	9	5	-	54	Query
Nia W.Night shelf fill	8	8	8	8	-	-	-	32	To approveApproved
4 workers								168

The problem: Friday afternoon, retyping the week

One set of hours, from the timesheet to pay and invoices.

How timesheets work Pay and payroll

Hours in from five places.The client portal, a signed sheet, the worker portal, a clock at site or a spreadsheet.
A person approves.That one set of hours goes on to pay and invoices with nothing keyed twice.
Files for what you already use.TalentCore builds the payroll file and exports invoices to Sage 50.

The system doesReads a photographed timesheet and lays out the hours, line by line.A person decidesConfirm each line. Nothing is written until a named person does.

Applicants this week

4 said yes

Applied31
Mira chatting14
Said yes4
Registered9
Placed6

New email

Call now: Dom K., warehouse operative

Can start Monday
Own car
Still looking, likes the hours

Tap to call

Dom K.online

Warehouse operative, daysRecruiter: Sam

MiraHi Dom, it's Mira from Example Recruitment. You applied for the warehouse job in Northtown. Are you still looking for work?09:02

yes still looking09:03

MiraGreat. It's picking and packing, Monday to Friday, 6am to 2pm. £12.80 an hour, paid weekly. Does that sound like your kind of work?09:03

yeah sounds good 👍09:04

MiraGood. When could you start?09:04

monday09:05

MiraAnd how would you get to site?09:05

got my own car09:06

MiraPerfect. Sam looks after this job and will ring you this morning. His number is 07700 900123.09:06

Handed to Sam with Mira's notes

Sam, recruiterHi Dom, Sam here. Ringing you in five minutes.09:08

With recruiter

The problem: applicants who never hear back

Every applicant answered in moments. The keen ones get a call from you.

ATS and applicants WhatsApp outreach

What she asks, and the four rules on every send

Mira asks about start date, travel, right to work, experience and tickets. When someone is keen she hands them to a named recruiter with everything she found out.

Consent firstA send needs a tick to confirm people applied to you or agreed to hear from you.
STOP is permanentAnyone who replies STOP is never messaged again.
Limits built inThe send screen warns at 80% of your daily WhatsApp limit and blocks at 100%.
No invented factsMira never makes up a job or a pay rate. Phone numbers and links are added by the system.

One pipeline.Inbox import, CV parsing and adverts, through video ID checks to onboarding.
Outreach on WhatsApp.Mira tells people about the job first, then asks one question at a time.
Handed to a named recruiter.When someone is keen, with everything she found out.

The system doesAnswers applicants on WhatsApp within moments, however many are talking at once.A person decidesRing the ones who are keen, with the notes already made.

Hours booked this week

MonTueWedThuFriSatSun

Fill rate, last 8 weeks

96%

8 weeks agoThis week

Compliance

94%average

187 clear
7 expiring
2 expired

Margin by client

Example Foods18.2%
Sample Retail15.1%
Demo Logistics8.9%

The problem: six systems and a spreadsheet

One set of numbers for margin, fill and risk.

Reporting Margin and money control

The same records the desks use.The numbers a board, a branch manager and a client each ask for. Nothing is typed twice, so nothing disagrees.
Usually it is already a button.Nineteen preset reports cover operations, compliance and finance, and export to CSV, Excel or PDF.
Each branch sees its own.Managers see only the branches they have access to.

The system doesTracks the timesheet cut-off and shows exactly who is late.A person decidesSpend Monday talking to clients about next week.

MiraTalentCore's AI

Who is free on Thursday with a counterbalance licence?

Three active workers hold Counterbalance and have no booking on Thursday:

Kay D.Reliability98
Raj K.Reliability95
Lou B.Reliability91

Text Kay about the 6am shift at Depot 1.

Ready to text Kay D. "Hi Kay, we have a 06:00 shift at Depot 1 on Thursday. Are you free?" Nothing goes until you confirm.

ConfirmCancel

Sent, and kept in the SMS log.

Meet Mira, the assistant built into every screen

Ask who can cover. Nothing sends until you confirm.

Ask Mira a question in plain English and she looks the answer up in your live data. Every worker, client and booking she mentions is a link to the record.

Everything Mira can do

24 data tools.Twenty only read. Four change something, and only after a person presses Confirm.
Stays in her lane.Answers respect each user's branch and permissions.
Everywhere you work.In the chat panel, in search with Ctrl K, by voice, and by email.

The system doesLooks the answer up in your live data, under the same access rules as the screens.A person decidesPress Confirm, or do not. Nothing goes until you do.

GET/api/v1/bookings?from=2026-11-09&to=2026-11-15200 OK

{
  "data": [
    {
      "reference": "BK-01042",
      "date": "2026-11-12",
      "start_time": "06:00",
      "site": "Depot 1",
      "role": "Counterbalance",
      "workers_needed": 3,
      "workers_filled": 3,
      "status": "confirmed"
    }
  ],
  "meta": { "page": 1, "per_page": 50, "total": 46 }
}

Microsoft 365Email in and out
Microsoft sign-inSingle sign-on
TeamsChannel alerts
SharePointDocuments and CVs
Sage 50Invoice export, payment import
CredasRight to work checks
SMSOffers and reminders
WhatsAppMira's conversations
Companies HouseClient look-up
what3wordsFind the gate
Clocking systemsHours from the site
CalendarsLeave in Outlook

The problem: data stuck inside one system

Open by design. Linked to the tools you already run.

The API All integrations

A documented REST API.An OpenAPI spec and a docs page. Keys your clients issue themselves, read-only or read and write, at 300 requests an hour per key.
Clients pull their own data.Their bookings, timesheets, invoices and compliance position. They can send hours in too.
Twelve ready-made links.They cover the tools a recruitment business lives in.

The system doesLogs each request with its status and how long it took, and every write again in the audit trail.A person decidesWhich keys exist, and whether each is read-only or read and write.

Two-factor sign-in

407193

✓ Signed in. New device, so an alert was sent.

Audit log

09:14Bank details revealedpassword confirmed
09:11Money rule changedreason recorded
09:06Export createdwho, when, which filters
08:58Sign-in from new devicealert emailed
08:41Permission grantedby an administrator
08:30DBS override7 days, reason given
09:14Bank details revealedpassword confirmed
09:11Money rule changedreason recorded
09:06Export createdwho, when, which filters
08:58Sign-in from new devicealert emailed
08:41Permission grantedby an administrator
08:30DBS override7 days, reason given

The problem: sensitive data for thousands of people

Built to be asked hard questions.

You hold National Insurance numbers, bank details and right to work evidence for thousands of people. TalentCore treats that as the job, not a feature.

Read the security page

Two-factor sign-in.Authenticator codes with 8 backup codes, plus Microsoft single sign-on.
Encrypted where it matters.NI numbers and bank details are AES-256 encrypted, with the key held outside the database.
Permissions, not trust.More than 60 permission keys, and branches that cannot see each other's data.
Backups you can evidence.Nightly verified snapshots kept 30 days, and an encrypted copy on separate hardware kept 35.

The system doesLogs creates, edits, deletions, sign-ins, exports and views of sensitive data with the user, time, address and branch.A person decidesWho holds each permission. A DBS override is its own permission, with a reason recorded.

Live todayRead since OctoberOne dot is 1,000 job adverts

Example report, illustrative figures

Going rates near their sites

Warehouse operative£12.90 to £13.60
Counterbalance driver£13.60 to £15.00
Class 2 driver£15.20 to £17.80

The problem: quoting a rate on guesswork

More than 1 million job adverts analysed since October 2026, and more than 690,000 live today.

TalentCore Intelligence reads job adverts from more than 14,000 employer, agency and job board sources and sorts them into 20 sectors across every UK region and nation. It gives your research on a prospect the going rates near their sites and a view of who else is advertising there.

One record. Every screen agrees.

Applicants, workers, bookings, compliance, timesheets, pay, invoices, HR and reporting share one record. Change it once and every screen agrees.

Recruit

From first application to first shift

Instead ofA shared inbox and a lot of copy and paste

Fill

Bookings, cover and the weekly plan

Instead ofA whiteboard, a spreadsheet and ringing round

Comply

Rules the system keeps for you

Instead ofA spreadsheet that counts the weeks, and a check somebody skipped

Pay and bill

Money you can explain line by line

Instead ofFriday afternoon, retyping the week

Grow

Win work and keep in touch

Instead ofTwenty tabs and a guess

People

Your staff, your workers, your clients

Instead ofA holiday spreadsheet and a filing cabinet

Run

Set up, governed and supported

Instead ofOne data request and four places to look

Across every area

How it fits together

What comes in, the one record, and what goes out.

The diagram, and each area in a sentence

Comes in

Email inboxApplications imported
WhatsAppApplicant conversations
Shift offer linksAnswered on the phone
Worker portalShifts, hours, documents
Clocking systemsHours from the site
APIHours sent in by clients

TalentCore

Mira24 data tools. Reads your live data, and asks before she changes it.

One record

Applicants
Workers
Clients and sites
Bookings and plan
Timesheets
Invoices

Compliance gateRuns on every route to a shift, and again at acceptance.

PermissionsBranch isolationEncryptionAudit logVerified backups

Goes out

Payroll filesFrom timesheet hours
Sage 50Invoice export
Client portalBookings and timesheets
ReportsMargin, fill and risk
TeamsChannel alerts
APIClients pull their own data

Each area, in a sentence

Who it is for

Built for the whole business. Which seat is yours?

Recruiters
Branch managers
Business leaders
Compliance and finance

Ring people who have already said yes. Fill a shift without eleven phone calls.

TalentCore for recruiters

Start with

Answer every applicant Fill shifts faster Ask instead of searching

Know before the phones start what today looks like, and who needs chasing.

TalentCore for branch managers

Start with

Fill shifts faster Get hours to payroll and invoices See the whole business

One set of numbers for margin, fill and risk, from the same records the desks use.

TalentCore for business leaders

Start with

See the whole business Protect sensitive data Research with UK jobs data

Rules that hold on a busy morning, and money you can explain line by line.

TalentCore for compliance and finance

Start with

Stop checks being skipped Get hours to payroll and invoices Protect sensitive data

About us

Founded in 2019 by people who had run a desk across six systems. We had worked in recruitment and we were tired of retyping the same worker into one screen after another. So we built the system we wanted, with working recruiters in the room from day one. We are based in the UK and we still build it that way.

Our story

Tell us how your desk runs today.

No forms to fight and no sales script. Write to us and a person who knows recruitment will write back.

Talk to us info@talentcorecrm.com